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General
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Consultation – Your caterer must understand
your wishes for your reception. Spend time with your caterer talking about your
budget, the style of reception you'd like (i.e. buffet, food stations, sit down
dinner or cocktail reception) and the types of food that you'd like to serve.
Final Head Count – When
is it due? Make sure to plan your RSVP in advance of this due date. Don't
forget to include a meal for your entertainer (DJ or Band), photographer and
Wedding Day Coordinator. Will your caterer charge you less for "vendor" meals?
Budget - Let your caterer
know your budget up front. This helps your caterer keep the service style and
menu items in line with your budget while considering your needs.
Food Preparation - Does your
caterer use fresh food and produce? The best meals are prepared from scratch.
Taste Testing – Can the
bride and groom sample some of the caterer's dishes? Also take note that the
food is attractively presented and served.
Leftovers - What is done with the leftover food?
Leftovers from a buffet or food stations can make convenient meals for your out
of town guest the day after.
Guaranteed
Numbers - Many caterers will quote prices based upon a minimum
number of guests. If your final guest count is less, there may be an additional
fee.
Tax and Gratuities -
Are they included in the price? Are there any additional fees that are not
included in the quote or proposal?
Ratio of
Servers to Guests – This can vary depending on the type of
reception. To maintain an appropriate level of service the general rule of
thumb is, for a seated dinner use one server for every 12 guests and, for
buffet service use one server for every 25 guests.
Dress Code for Wait Staff - Will they be dressed
formally in a black and white tuxedo look?
Tableware and Linens - Does the price include
table linens, napkins, dishes, and glassware? Ask to see samples to ensure that
they are of high quality and that they nicely compliment the rest of your
wedding décor.
Menu
Cards – Will menu cards be provided for the guests? Many
guests like to know the names or what's in those delicious dishes you've
selected for them.
Licenses and
Insurance - Your caterer should be licensed by the state and
have appropriate insurance coverage required by your reception venue.
References – If you are
unfamiliar with your caterer's work, always ask for references and check at
least two of them. Remember, your caterers will want YOU as a reference after
they have provided outstanding service for you. |
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